Back Up Plans For Tech Failures

These days clients want the most technologically advanced solutions for their events. Don't get me wrong, so do I!!!

Things tend to look seamless, more innovative and the additional advantage is the Eco-friendly aspect (no paper).

Registration has moved away from a paper based, manual check back system to swiping entry cards to gain access.

Speeches are available with the swipe of a finger on the tablet.

Safety briefings are all pre-recorded.

..... But when technology fails you..... Trust me it does! What is your back up plan????

What's your back up plan? - Courtesy: Can Stock Photo

  1. Online Registrations Lists     - Always keep a hard copy or two of your guest list (no matter how long it is). You just never know when an online data base can lose internet connectivity.
  2. Speeches on Tablets - These sleek little devices are not always user friendly or can easily be misplaced. In case your presenter is not tech savvy or worse the little powerhouse has been misplaced, have a hard copy of the speech at close at hand.
  3. Audio Files - Nowadays most venues have their briefings pre-recorded so it's just to hit play. However, in the event the file has been corrupted, it is always best to have a safety briefing officer to perform this duty or hard copy of the brief close by for someone to recite.
  4. WiFi Access - If your event heavily relies on this from a particular venue, then it would be a good idea to have a back up connection. Sometimes provider's systems become overloaded and unreliable so if you can afford it, get a separate hot spot / router for your event needs.

No Internet - Courtesy: Softpedia News
If you have experienced tech fail, feel free to share in the comments area below so that we can help others better prepare.
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6 comments:

  1. Unknown17 July 2017 at 02:18

    I have definitely witnessed the disasters that could happen when some of these failures mentioned occur. Great tips....

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  2. Renee17 July 2017 at 11:34

    Thanks for your awesome tips. I really liked the one about the wifi, and yes please make sure to have a back up of everything possible from spare bulbs for the projector to various types of cables e.g. HDMI and VGA

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  3. Unknown17 July 2017 at 21:15

    These tips are noteworthy for my events. Thank you

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  4. Rogue Gardening 18 July 2017 at 04:32

    Thanks for this. I've never thought of asking the speakers at my events to submit a hard copy of their speech should there be a tech fail. Will definitely implement this.

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  5. R A French23 July 2017 at 13:21

    This post gives me much to consider for my next event. Even more so because I'm not a tech person LOL

    ReplyDelete
  6. Unknown5 August 2017 at 06:56

    Thanks alot for these tips, i guess these can be used in particular events that are more large scale

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